Hiring a quality party rentals company for your upcoming event doesn’t have to be a daunting task. You just need to find the best event rentals company for your needs and evaluate them carefully before committing.
In this article, we’ll walk through a 3-step process to help you find the right party rentals company for your next event. But first, let’s look at some of the ways party rental companies can help you host the perfect event.
Benefits of Hiring Event & Party Rentals
Less Stress
This is one of the main reasons why you should hire a party rentals company rather than trying to do it on your own. With professional help on your side, you won’t be overwhelmed by too many event planning responsibilities. A reputable party rental company gives you access to experience and resources that can help you plan and organize a great event.
Variety
Depending on the occasion and the theme of your party, you’ll want specific furniture, equipment, decorations, and other supplies. If you were to put all these together on your own, it would require a considerable amount of time and effort. A party rental company will have all the furniture and equipment you need, as well as the expertise to make recommendations based on your desired theme and ambiance.
Cost
Organizing a big party can be expensive, and the cost of even small things like plates and spoons can really add up—not to mention the cost of tables, chairs, tenting, and party decor. Hiring a party and event rentals company means you’ll only pay a fraction of the price compared to buying.
Logistics
Putting together an event from start to finish takes a lot of work, especially the pre-and post-event hassles. Party rental companies offer expert staff who will take care of everything from delivering the items to the venue to set up and tear down. This gives you more time to enjoy the party without worrying about the logistics of moving heavy items before and after your event.
How to Find an Event & Rentals Supplier
Step 1: Look for an Event & Rentals Supplier
Ask Friends and Family
You can start your search by asking your family, friends, and contacts on social media websites like Instagram, Twitter, and Facebook to recommend a party rentals company. Someone in your social circle may have hired an event rentals company and they may have a good recommendation. It’s always nice to know that someone you trust can vouch for your investment.
Search Online Listings
Online business directories like Yelp and Angie’s List are a great place to find event and party rental companies. You can find the best rental firms in your area at reasonable prices in LA, browse reviews, and even ask questions through these websites to get a good recommendation.
Google It
You can easily find party rentals companies in your area using search engines like Google, Bing, and Yahoo. The search results will take you directly to these websites. Where you can find more information about the cost and variety of products and services they offer.
Step 2: Consider the Things You Need for Your Event
Available Items
A great party rentals company will offer a wide variety of items to choose from, for instance, tables (e.g. cocktail tables, serving tables, and communal harvest tables), chairs (e.g. Chiavari chairs, folding chairs), linens (based on a color palette or pattern), decor (lighting fixtures, pipe & drape, wall decor), and tenting (based on size, color, and shape). Consider your event aesthetic and functional requirements when choosing equipment. Most event rental companies will let you schedule a tour of their showroom. So you can see items in person and choose the perfect fit for your event. If you’re planning an outdoor event, don’t forget to consider tenting and waterproof equipment in case of inclement weather.
Quality
It’s important that the items you rent are reliable and clean. Get a feel for the product quality by reading reviews and visiting the company’s warehouse location. We recommend that you ask the rental company about the processes. They have in place to ensure they deliver clean and high-quality event items. For example, do they have staff for cleaning cutlery, tables, chairs, and tents? What is their policy if an item you rent arrives dirty or damaged?
Pricing
Before you select a party rentals company for your event. You need to make sure that they can deliver within your budget. A good practice is to be upfront about your budget and closely examine your contract to make sure that there are no missing services or hidden charges. Don’t be afraid to request quotes from multiple vendors ahead of time so you can compare rates. Companies may also be willing to give you a discount if you can show them a lower quote from a competitor.
Services
Opt for a party rentals company that offers great customer service. The standout quality of a great event rentals company is that they have a fast response time (24 to 48 hours) when answering your calls and emails. The ideal company should give you plenty of details like product information, venue information, and event layouts. They may visit your event site before and during the event to make sure that the event runs smoothly and offer suggestions to improve your event experience. Most importantly, you should feel that they are transparent, friendly, and eager to serve.
Delivery, Setup, and Takedown Services
While most quality events and party rental companies offer setup and breakdown services. Some may require you to do all of the transportation and logistics on your own. Other companies may charge you extra fees for providing these services. Discuss these details with your supplier when you’re working out your initial quote, and make sure you’re clear on what’s included in the services that you’re paying for. It’s important to be on the same page from the get-go so that there are no frustrating miscommunications on the day of your event.
Step 3: Interview Applicants and Make Your Selection
Most event and party rentals will be keen to help you organize your event. You can start by giving them brief details and learning about what their particular expertise is. Use this information to reduce the list of applicants down to two or three strongest candidates.
Next, ask each of the finalist companies about their business, their experience, and how they create contingencies. Good party rentals companies guide you through your event’s objectives, budget, timeline, number of guests, personal requirements, and preferences. Identify the one who best understands your objectives and your event.
The final step is to ask for references from their former clients to make sure they have a proven track record of delivering great service. Once you’ve made your selection, you can request a detailed plan for the party.
Time to Party!
Hopefully, this article has given you a better idea about how you can find a events and party rentals company for your next event. By following the guidelines given in this article, you’ll be in a better position to avoid common mistakes. The more reliable your events and party rental company is, the more you’ll be able to actually enjoy your event and party!